Search Log

What is a Search Log?

The search log is a tool, which can be utilized to look at the status changes of the following documents: Requisition, Solicitation, Bid, Contract, Purchase Order, Receiving Report and Invoice. The search can be narrowed down by document based on the various search options available.

How do I Initiate the Search Log Screen?

In order to initiate the search log screen from any point in the system, the mouse is placed over the purple Search link at the top of the screen to view the drop-down menu. Placing the mouse over the Log option in the menu will bring up a blank search log screen that can be used to search for the status changes of existing documents.

How do I Track a Document on the Search Log Screen?

From the search log screen a document number must be entered and a document type must be selected from the drop-down menu. The red asterisk by these two fields indicates they are required to complete the search. However, in order to narrow the search even further, Fiscal Year can also be selected from the Fiscal Year drop down box. While the Fiscal Year is not required, it is beneficial to enter all known information. Once all known information has been entered on the search log screen, clicking on the Search button will start the search, and the results will be displayed beneath Search Results at the bottom of the screen.

As shown on the sample below, the Search Results will display the status changes along with the date, time, and logon id of the person who initiated the change. From this same search log screen, new information can be entered in the search fields in order to initiate a new search. A new search log can be initiated from any screen. (See "How do I Initiate the Search Log Screen?")