Top 10 Employee Responsibilities When
Making a Purchase
1. Comply
with all procurement laws,
rules,
regulations,
executive
orders, policies
and procedures concerning the purchase of goods and services.
2. Remember
competitive quotes are required for purchases in excess of $1,000, competitive
fax or written quotations for purchases in excess of $5,000, and competitive
sealed bids for purchases in excess of $25,000.
3. Divide no purchase to a smaller
purchase under $1,000 to avoid bid requirements or to reduce a purchase
to a lesser bid solicitation requirement.
4. Receive prior written or verbal
approval from the Purchasing Department on all purchases of goods
and services in excess of $1,000 unless delegated, in writing, a higher
purchasing authority level by the Executive Director of Procurement.
5. Submit descriptive, functional
or performance specifications for all quotations and competitive bid
solicitations that outline the requirements and criteria for determination
of low bid award.
6. Sign
no contract or agreement for the purchase of goods or service
that obligate the University.
7. Obtain
office supply needs through University Stores on Skip Bertman Drive
or through the Office of State Purchasing statewide contract with
Corporate Express using your procurement card.
8. Follow guidelines for special
requirements such as advertisements,
purchases of food and beverages,
memberships, framing, etc.
9. Forward Receiving Reports to
Accounts Payable in a timely manner verifying quantity and condition
of goods or performance of services.
10. Refer
often to Purchasing Department Home Page located at www.fas.lsu.edu/purchasing/.