Top 10 Employee Responsibilities When Making a Purchase

1. Comply with all procurement laws, rules, regulations, executive orders, policies and procedures concerning the purchase of goods and services.

2. Remember competitive quotes are required for purchases in excess of $1,000, competitive fax or written quotations for purchases in excess of $5,000, and competitive sealed bids for purchases in excess of $25,000.

3. Divide no purchase to a smaller purchase under $1,000 to avoid bid requirements or to reduce a purchase to a lesser bid solicitation requirement.

4. Receive prior written or verbal approval from the Purchasing Department on all purchases of goods and services in excess of $1,000 unless delegated, in writing, a higher purchasing authority level by the Executive Director of Procurement.

5. Submit descriptive, functional or performance specifications for all quotations and competitive bid solicitations that outline the requirements and criteria for determination of low bid award.

6. Sign no contract or agreement for the purchase of goods or service that obligate the University.

7. Obtain office supply needs through University Stores on Skip Bertman Drive or through the Office of State Purchasing statewide contract with Corporate Express using your procurement card.

8. Follow guidelines for special requirements such as advertisements, purchases of food and beverages, memberships, framing, etc.

9. Forward Receiving Reports to Accounts Payable in a timely manner verifying quantity and condition of goods or performance of services.

10. Refer often to Purchasing Department Home Page located at www.fas.lsu.edu/purchasing/.