Any use of University funds
for entertainment must comply with PS-11,
and only caterers who have been licensed by LSU in accordance with
may provide catering services within LSU facilities and premises.
Caterers desiring to become so licensed must meet the following requirements
and complete the attached licensing agreement
and return it to Procurement Services.
View the list of licensed
February 24, 1997, LSU entered into a lease agreement with Compass
Group USA, doing business at LSU as LSU Dining, for
providing campus dining services. Excluded from the agreement are
dining services for the University Laboratory School, Athletic Concessions,
self-catered food events (PS-60), and any other food catering done
on campus outside the leased premises. The lease program is administered
by Auxiliary Services (578-5208).
Catering Within Leased
Because LSU Dining has an exclusive right to provide dining services
on the premises it has leased from LSU, they are considered a sole
source for catering services within the leased premises. Leased premises
for catering include: LSU Student Union, Faculty Club, Highland Dining Hall,
459 Commons, and Pentagon Dining Hall. LSU Dining also operates five satellite locations (Pierre's Landing,
Foster Café, Hebert Law Center, the School of Veterinary Medicine,
and French House Cafe'), and two convenience stores (Laville Outakes and
If the catered event is
within the leased premises (as described), competitive pricing is
not required, regardless of cost. Catering services within the leased
premises are to be coordinated with Chartwells.
Catering at Campus Locations
Other Than Leased Premises
The purchase of catering services for campus locations, other than
the leased premises, must follow purchasing procedures for dealing
with caterers, as follows:
* A licensed caterer must be used.
* Prior AS499 approval is required for all catered events.
* All special meal functions are subject to the special meal rates defined in PS-11 and PM-13.
* If the total cost of catering
is $5,000 or less, no competitive pricing is required.
* If the event
is catered by LSU Dining, no competitive pricing is required regardless of cost, and is to be coordinated with Chartwells.
* If the total cost of the
catered event is over $5,000, and paid with state funds (a "0" or "4" in the 6th digit of the account number), a requisition and an approved AS499 must be submitted to Procurement Services prior to the event and competitive prices
must be obtained from licensed caterers. Please see Accounting Services' memo regarding using special meal limits in lieu of three competitive bids when no state funds are involved, regardless of cost.
Lod Cook - Catering, Conference Space Rental & Lodging
A completed AS540 (Request for Approval - Cook Conference Center) is to be attached to the Lod Cook Alumni Center Agreement and forwarded to Accounts Payable & Travel for approval. Once the AS540 is approved, Accounts Payable will forward the packet to Procurement Services for contract approval. Any catering services provided in this
facility must be obtained from approved Lod Cook caterers.