Departments may purchase office supplies noncompetitively from the following sources, subject to the methods and contingencies defined below. No formal requisition, solicitation process, purchase order, or intervention from the Office of Purchasing is required when purchases are made per the following:

1. University Stores - purchases, regardless of total dollar value, may be shopped and ordered online via the University Stores website, and are processed as internal accounting transactions. Prices are inclusive of delivery charges by University Stores to the department.

2. State Contract/Staples - Purchases up to $1000* may be shopped and ordered online via the dedicated LSU/Staples "E-way" website www.eway.com, and are processed as LaCarte transactions. (There is a $50 order minimum). This state contract has 300+ core office supply items priced at 70 to 90% discounts from catalog. In order to use this website, you must have an LSU procurement card and be authorized to use this site. Complete an E-way application form and return it to the attention of Valeri Phillips. Once your account has been set up, your user identification number will be forwarded to you along with instructions for placing orders online.
*State contract purchases greater than $1000 may be made noncompetitively via the requisition/purchase order process.

3. Other Sources - Purchases up to $1000 may be made from other office supply sources only if processed as LaCarte transactions; and are subject to all procurement card limits, policy and procedure, and processes. Item prices and delivery terms are subject to mutual agreement between the department and the vendor. When the department is required to pickup orders from the vendor's location, total cost of acquisition for the items due to lost employment productivity should be taken into consideration. Additionally, mileage for local errands will not be reimbursed.

We recommend large quantity purchases of a single or similar office supply item(s) be requisitioned and competitively solicited to achieve the best pricing.

Office and classroom furnishings (desks, chairs, credenzas, bookcases, file cabinets, etc.) are NOT considered office supply items and are to be purchased through existing university or state contracts. Deeply discounted contracts exist for mid-to-premium quality furniture and create benefits for the University through standardization of furnishings brands and quality.

 

Note: Effective 4/1/2010, the Staples Logon information changed to:
User ID: laoffcon
Password: Louisiana2.

Office Supply Purchases - Revised Policy - PUR06-03
Office Supplies Defined
University Stores Office Supply Catalog