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Useful Links

Purchasing Memoranda

Property Management

LaCarte Procurement Card Program

FAR Object Codes

State Purchasing

LA eCat State Contract Search

SE (Hudson Initiative) Certified Vendors

SEBD Certified Vendors

EDS State Use Catalog

Office of Contractual Review (OCR)

Operating Procedures (FASOP)

 

Printing

 

Effective January 3, 2011 due to the closure of LSU Printing Services, the following procedures are to be followed to order printed materials.
 
Official LSU Business System items must be ordered from the Louisiana Office of State Printing. This includes LSU letterhead, envelopes, business cards, memo pads, and note cards.  To do so:

• Complete LSU Business Systems Print order form accessible from http://lsu.edu/printingform and save to desktop as a PDF document.
• Click here to obtain price list from State Printing, and save to desktop as a PDF document.
• Complete requisition in PRO with the following standard information:
• On Header Screen, Requisition Type is “OMR”
• On Header Screen, Buyer is Rose Bourg
• On Vendor Screen, Vendor Number is 3648. Location is 25.
• On Item Screen, add each item to be ordered as individual line items (Item description to read: type of item being ordered per attached order form. Example: Business cards – Per attached order form).

Use Commodity code(s): 
96607 for Business Cards
96628 for Memo Pads and Note Cards
96631 for Envelopes
96651 for Letterhead
96686 for Mailing Labels

• On Accounting Screen, Object Code is 4100
• On Attach Screen, attach the LSU Business Systems Print Order Form(s) and State Printing price list.
• Release the Requisition to Purchasing following departmental approval.
• Purchasing will review and issue Purchase Order to La Office of State Printing.

* Note Requisition can be copied for future orders with applicable changes.

For all other types of printing projects, the following procedures apply:

• Printing orders less than $5,000 may be purchased from any vendor including Louisiana State Printing non-competitively. Obtain a firm quote from vendor (remember when getting quote to include all printing options desired and shipping) and avoid paying in advance of the receipt of order.  Louisiana State Printing’s standard form for other printing is available at : http://www.doa.louisiana.gov/stateprinting/sp/DA200.pdf Please consult your department’s business manager to coordinate payment.
• Printing orders from $5,001 - $15,000 require soliciting fax quotations from at least three vendors. Quotes may be solicited via the departmental solicitation feature of PRO, or by using the Fax Quotation form accessible at http://www.fas.lsu.edu/purchasing/PDFs//RFQ2PAGEFORM.pdf and releasing a requisition to the Office of Purchasing via PRO. Additionally, the Office of Purchasing will handle the solicitation process upon receipt of a requisition with detailed specifications in a word document.
• Printing orders greater than $15,000 must be released as a requisition to the Office of Purchasing via PRO with detailed specifications of all services needed in a word document where quotes or formal bidding will be obtained.  Orders over $25,000 will require formal bidding which takes approximately 21 days so sufficient time must be allowed.
• Reputation-defining publications require the approval of the Office of Communications & University Relations. Please send a PDF of artwork to approvals@lsu.edu, or contact Margo Jolet (mjolet1@lsu.edu, 225-578-4473) with questions.
• For assistance with purchasing procedures, please contact Tiffany Carter (tcart12@lsu.edu, 225-578-2739).

Resources
Please visit the following GROK articles:
Frequently Asked Questions: Article #15162 
Printing Quotation Request Tips: Article #15126 
Printing Vendor Questionnaire: Article #15125 

 

Vendor enrollment site: http://www.fas.lsu.edu/purchasing/vendorinfo.htm#apply