Annual Inventory Instructions

PAGE CONTENTS:

Property Management Procedures

E-Waste Disposal Guidelines

Equipment Disposal Requirements

Property Management Forms

RELATED LINKS:

LA Property Assistance Agency

LSU Office of Purchasing

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Welcome

Property Management, located in the River Road Annex Building at 3555 River Road, monitors and facilitates the management of the University's moveable equipment inventory and fleet management programs in accordance with regulations established by state statute (Titles 39 and 24) and with various federal government regulations (CFR) when applicable.

Geographical areas of responsibility for this office include Louisiana State University and A&M College, as well as the offices of the LSU System, LSU-Alexandria, LSU-Eunice, the School of Veterinary Medicine, the LSU Agricultural Center, and Louisiana Agricultural Experiment Stations and Branch Stations located statewide. The office also provides support services to the LSU Paul M. Hebert Law Center. In addition, the office develops and maintains inventory records for the LSU Foundation through a joint effort with the University's Department of Accounting Services.

 

Top Employee Responsibilities for Property:

1. Comply with all property laws, rules, regulations, policies and procedures concerning identification, management and disposal of inventory property.

2. Assist Property Management to ensure all movable property valued $1,000 or greater is reported and tagged within 60 days of receipt (per State law) along with re-tagging items as warranted.

3. Immediately report property stolen to Police and Property Management.

4. Immediately notify Property Management of any damaged property. Report any Risk Management claims through proper channels.

5. Must comply with State regulations regarding sanitization of security sensitive data before any disposal method of computing devices.

6. Never sell, loan, transfer, assign, entrust, or donate any inventory and non-inventory property to any person or entity, or use property for personal or illegal purposes.

7. Removal of equipment from campus is prohibited without prior approval by Property Management. Complete an Off-Campus/Home Storage form.

8. Dispose of inventory and non-inventory equipment properly. Surplus inventory and non-inventory equipment to Property Management as soon as it becomes idle. Scrap/Dismantle or Transfer only after written request and approval by Property Management.

Property Management can be contacted at (225) 578-6921 (ph) and property@lsu.edu