.
Prohibited
Contractual Arrangements
Per
LA R.S. 42§1113
A. No public servant, excluding any legislator
and any appointed member of any board or commission and any member
of a governing authority of a parish with a population of ten thousand
or less, or member of such a public servant's immediate family, or
legal entity in which he has a controlling interest shall bid on or
enter into any contract, subcontract, or other transaction that is
under the supervision or jurisdiction of the agency of such public
servant.
Per Act 598
Any person contracting with an agency for the purpose of developing bidding documents, request for proposals, or any other type of solicitation related to a specific procurement shall be prohibited from bidding, proposing, or otherwise competing for award of that procurement. Such persons are also prohibited from participating as subcontractors related to the award of that procurement.
Laws,
Rules, & Regulations
LSU
Purchasing operates under the authority of various
Louisiana statutes, rules, regulations, and orders.
Small Entrepreneurship (Hudson Initiative) Program
The State of Louisiana Small Entrepreneurship Program, also known as the Hudson Initiative, promotes the active engagement of Louisiana-based small entrepreneurships (SEs) in state procurement and contracting opportunities.
All eligible LSU vendors, currently-enrolled and prospective, are requested to seek SE-certification through Louisiana Economic Development.
Click here for additional program information. For qualification details and to apply online, visit http://www.ledsmallbiz.com.
New
LSU Vendor and Commodity Databases
Re-Enrollment Required – October 2004
LSU has developed a new purchasing system,
PRO, which houses new Vendor and Commodity databases. PRO
is used by the LSU campuses in Baton Rouge, Alexandria, and Eunice;
the LSU System Office; the LSU AgCenter and its statewide Research
Stations; the Paul M. Hebert Law Center; and the Pennington Biomedical
Research Center.
This means all currently enrolled and
new Vendors must complete and submit a LSU Vendor Enrollment Application
form to establish a PRO vendor record necessary to be considered
for LSU procurement opportunities. Failure to timely re-enroll will
eliminate your Company from presence in the PRO vendor database
and will result in missed opportunities.
See Important Notice to LSU Vendors for full details.
Vendor
Enrollment
Vendors wishing to participate in the
competitive process for LSU procurements must express their interest by self-enrolling in their desired Commodity Codes and State of Louisiana
Regions in which they are willing and able to conduct responsible
business.
To enroll online, complete and submit
the LSU Vendor Enrollment Application form by clicking the e-PRO icon
below.
Prior to getting started, we recommend that you review the following
documents:
Important
Enrollment and Disclaimer Information for LSU Vendors
Instructions
for LSU Vendor Enrollment Application Form
If your company is located
outside of the United States, and does not have a federal Taxpayer
Identification Number (FEIN or SSN), you must submit a paper
application to the LSU Purchasing Office.
Note: Enrolled vendors are
viewed as possible sources; however, enrollment does not guarantee
your automatic inclusion as a bidder for all applicable solicitations.
Manual
Commodity Enrollment Instructions
If your company has received notice that
you must submit a paper 'LSU Commodity Enrollment’ form in order
to complete your e-PRO Vendor Application, please follow the instructions
below.
1. Do not re-enroll online through e-PRO!
This will create a duplicate vendor database record for your company.
2. Access the LSU
Commodity Code Catalog. Review the A-Z commodity listings to determine
and manually note those classes and subclasses of express interest
to your company.
3. Access and complete the paper LSU
Commodity Code Enrollment form by entering your desired commodity
classes and subclasses. Please enter your LSU Vendor Number on the
form if known.
4. Print and maintain a copy for your
internal records and future reference, review and update needs.
5. Submit your completed paper commodity
enrollment form to the LSU Purchasing Office [fax 225-578-2292].
Our Vendor Support Team will update your
existing e-PRO vendor record with your chosen commodity enrollments.
Notes:
• Vendors must enroll at the commodity class-subclass level.
Enrollment at the general 3-digit class level for inclusion in all
associated subclasses is not allowed.
• Prior to getting started, review LSU
Commodity Classification System for pertinent information about
the general structure and numbering of the commodity index.
Electronic
Access to Solicitations
Invitations to Bid (ITBs)
and Requests for Proposal (RFPs), or public notices thereof, issued
by LSU are electronically posted on the State of Louisiana LaPAC website
administered by the Division of Administration, Office of State Purchasing.
LaPAC, the Louisiana Procurement
and Contract Network, offers Vendors electronic access to solicitations
let by state agencies. Vendors enrolled in LaPAC will receive e-mail
notification of LSU postings.
Visit State Purchasing at http://wwwprd.doa.louisiana.gov/OSP/LaPAC/pubmain.asp for additional information, or click the icon below for direct access
to LSU postings on LaPAC.
.
Keep
Your Records Current
It is important to keep
your vendor information current at all times.
Requests for changes to your application and enrollment information
must be made in writing on Vendor letterhead, signed by a person of
authority, and submitted to the LSU Purchasing Office.
Vendors should print and maintain a permanent
file copy of its LSU Vendor Enrollment Application form as originally
submitted, for use as its internal record and reference for periodic
reviews and subsequent requests for changes/updates.
Note: LSU assumes no liability for missed
opportunities, delayed payments, etc, due to the Vendor’s failure
to provide prompt written notification to the LSU Purchasing Office
of any changes.
Insurance
and Indemnification Requirements
Before commencing work on
University premises, the Contractor/Vendor shall obtain at its own
cost and expense, and provide evidence of, Workers Compensation, Commercial
General Liability, and Automobile Liability Insurance naming the Board
of Supervisors of Louisiana State University and Agricultural &
Mechanical College as an additional insured. See Insurance Requirements page for full
details.
Indemnification
Agreement Form: 
(Adobe Acrobat)
Parking on the LSU Campus - Permits and Gate Passes
Vendors and contractors needing access to reserved, gated "C" parking lots, or to controlled access streets in the center of campus, for logistics in performing business with LSU must apply for gate passes through the LSU Office of Parking, Traffic and Transporation (PTT). Visit the LSU/PTT website at www.lsu.edu/parking and the 'Permits' webpage for details.
Vendor requests are considered and granted by PTT, subject to an annual fee and qualifying criteria. Vendors not qualifying for gate passes may be granted general permits for outlying parking lots at no charge. All vendors are responsible for adhering to LSU Parking Rules and Regulations - see the PTT "Information" webpage.
Direct any questions to PTT at 225-578-5000, or visit their office located in the Public Safety Building on South Stadium Road.
Request
for Credit Information
(Adobe Acrobat) 
(Microsoft Word)
Bidder's
Checklist
Avoid common mistakes prior to submitting
a bid. The Bidder's Checklist is a helpful guide to assist you in preparing a responsive bid.
Public
Record Requests
As a state agency our records and production
thereof are not governed by the Freedom of Information Act. However,
Louisiana law requires us to make available records for your examination
and provide copies as requested. The procedure under the Public Records
Act for reviewing the files of the Department is to contact the Department
in writing or by telephone to set up a convenient time to look at
the files.
See Public Record
Requests page for full details.
Legal
Recourses
Per
LA R.S. 39§1551 - 1755
When to Protest:
